BOARD MEETING

04/13/2017 from 7:00pm - 9:30pm

Meeting Minutes

Approved :

By           DRAFT

 


Board Meeting Minutes

April 13, 2017

President Chad Larson called the meeting to order at 7:00 p.m.  Roll call showed all board members present with the exception of John Heal.  Also present, Diane Hill, Mitch and Linda Mabb, Charlie Strait, Timothy Gratz Jr, Todd Alexander, Brad Alexander, Annette Mueller and others.

Clerk confirmed proof of proper notice

Motion made by Brian Ewing and seconded by Bruce Mckittrick, to approve the March 2017 regular board meeting minutes.  All present aye, motion carried.

Audience to Citizens/Visitors Annette Mueller expressed her frustration with the standing water on Mill St.  Todd Alexander also expressed disappointment with the Village for the standing water and maintenance of J Street. Mr. Larson expressed that the Village would check into the situation. Bruce Mckittrick said that he had gone over to J Street to take a look at the situation and they were trying to work with Mike Lepke on the water issues. Susan said that because this is a flood plain we would have to check with the DNR before we could do anything other than gravel the road.

Announcements/Notices- Chad Larson expressed appreciation to all those who helped with the work on the Municipal building. The Historical Society is working on the Memorial Day Program.

EMS – NONE

Fire –Mitch Mabb talked about the roof repair.  He also express concern over the Quarterly Allotment and that for years they had received it at the board meeting in March, But now they are receiving it in April. The Board explained to him that we do not receive our Quarterly payments until the end of March, so we turn around and pay them out the beginning of April. Mitch announced that their pancake supper would be held April 22, 2017 from 4pm to 8pm. Susan informed Mitch that the people who volunteer for the work on the building need to fill out the Volunteer form for the Village.

Library: Brenda Hynek said this is National Library week, the librarian is going to work with the Friends of Readstown to build pavers (stepping stones) with the children. She will also talk with John Sime on his second UFO book. They also asked about a Quiet Zone sign.

NEW BUSINESS: 

Bruce Mckittrick made a motion to have brush pick up on every 2nd and 4th Tuesday and that a letter should be sent to the residents to inform them of this, Ed Schaffer seconded the motion. All present Aye, motion carried.

Ed Schaffer asked that the Village of Readstown to adopt the Mayors Monarch Pledge to help provide Habitat for Monarch Butterflies, Bruce Mckittrick made a motion to submit the pledge, and Brenda Hynek seconded the motion. All Present Aye, motion carried.

Chad Larson brought up the need to form a new Committee to handle the FEMA Repairs to the Village. Bruce Mckittrick made a motion to have a Committee form with Ed Schaffer as captain with the help of John Heal and Emerald Faulkner, Brian Ewing seconded the motion. All present Aye, motion carried.

Timothy Gratz presented the idea to the Board to form a Public Development committee to help New Businesses get started. The Board suggested we Invite the Citizens of Readstown to get involved in this committee.

Bruce Mckittrick made a motion to approve Zach Schneider’s $200.00 Scholarship reward, Brenda Hynek seconded the motion Roll Call taken All said Yes. Motion carried.

Audit Committee: Brian Ewing  made a motion to approve the paying of the bills Ed Schaffer  seconded the motion.  Roll Call Taken.   Motion carried.

Utility and Public Works

Susan reported that the Village is now in Compliance with the DNR on containment of water Losses and that the Public Notice they had at first asked that we publish every 3 months only needs to be done annually. Charlie announced the Flushing of Hydrants the week of April 17, 2017. 

Chad Larson asked the Boards approval to purchase Cold Mix when it becomes available. Bruce Mckittrick made a motion to purchase 22 ton cold mix, Ed Schaffer seconded the motion. Roll Call was taken. All Yes.

Chief Gratz mentioned that Brad Alexander would like E. South Sixth Street Surveyed, to set boundaries straight, He offered to pay ½ of the survey.  Bruce Mckittrick made a motion to have Susan check with Delta3 to see if they could mark the road and if not Chad Larson will contact a surveyor, Ed Schaffer seconded the motion. Roll call taken, all Yes

Charlie Straight brought up concerns over J Street and the amount of gravel allotted for by FEMA and the need for more, the board decided to wait until we have clear direction from the DNR because it is in a flood plain. Susan is to contact the DNR.

Clerk:  Susan requested permission from the board to attend the League of Wisconsin Municipality  2017 Wisconsin CTFO Institute in Stevens Point In June. Bruce made a motion to Have Susan attend this training and take the Truck, Brenda Hynek seconded the motion. Roll call taken. All Yes.

Susan made a report of the moneys spent to repair the Municipal Building from Damages up to date. (($17,134.20) Ed Schaffer made a motion that we contact the lawyer for direction to take to get the roof repaired and request that the Contractor make repairs or pay for this to be done. Bruce Mckittrick seconded the motion. Roll call taken, all Yes

Bruce Mckittrick made a motion to make an area in the Municipal Building for Kickapoo student’s art and Local artists, Brenda Hynek seconded the motion. Roll Call all Yes

Parks, Buildings, and Grounds:

Susan said that John Heal looked into the cost to repair water bubbler and Ed Schaffer made a motion to fix the bubble and Bruce Mckittrick seconded the motion, Roll Call Taken, All yes

POLICE:

Officer Gratz Gave a report on the updating of the lights and emergency systems in the Squad, He also reported on the Damage in the wiring harness. Brenda Hynek made a motion to have the harness repaired and Bruce Mckittrick seconded the motion. Roll Call Taken.  All yes

Officer Gratz then reported the need for a new EMS bag for emergencies. Bruce Mckittrick made a motion to purchase a new EMS Bag and Ed Schaffer seconded the motion. Roll Call taken, All yes.

Personnel:

The Board discussed Employee Evaluations and decided to do the Evaluations once a year in September. Bruce Mckittrick made a motion to change the employee handbook to read evaluations once a year in September and evaluations reviewed with employees by the head of the Personnel committee.

Bruce Mckittrick made a motion to go to closed session at 8:54 and Brenda Hynek seconded the motion, All present Aye.

At 9:01 the board reconvened to open session, Bruce Mckittrick made a motion to adjourn the meeting and Brenda Hynek seconded the motion. All Present, Aye. At 9:02 the meeting Adjourned.

Respectfully submitted,

Susan Mueller

Village Clerk/Treasurer