Board meeting minutes
05/11/2017 from 4:00am - 10:00pm
Approved : By
Board of Review
Board of Review was called to order at 6:45 Chad Larson
Mr. Larson stated that the roll was not complete; the Board of Review will be adjourned to a later date. Meeting closed 6:46
Board Meeting Minutes
MAY 11 2017
President Chad Larson called the meeting to order at 7:00 p.m. Roll call showed all board members present.. Also present, Diane Hill, Charlie Strait, Emerald Faulkner, Timothy Gratz Jr, Todd Alexander, Wayne Nelson, Annette Mueller, Scott Wilson, Claudia Dull and Mike Callaway. Mitch and Linda Mabb, along with members of the Readstown Fire Department.
Clerk confirmed proof of proper notice.
Motion made by Ed Schaffer and seconded by John Heal, to approve the April 13, 2017 regular board meeting minutes. All present aye, motion carried.
Audience to Citizens/Visitors . Todd Alexander expressed concern over three of the Village Ordinances. 1) Driveway, 2) Floodplain, and 3) Public Nuisance. Mr. Larson ask the Clerk for an update on this situation. Susan stated that a warning was given through the Chief of Police and he was taking care of that. She then stated that She had checked on the Public Nuisance (Standing Water) and that the area had dried up, so this was not a concern. As for the Floodplain she stated that in talking with the DNR it is not against the ordianance to fill in holes, but the elevation should not change.
Wayne Nelson then expressed his concern over the gravel that is to be put on J street. The Board expressed that they are following the direction given them by FEMA.
EMS – Scott Wilson expressed that they have been moderately busy with calls. They are in the process of switching over to a paperless billing system. They have been able to provide the crew necessary to answer all their calls.
Fire –Mike Callaway addressed the Board on the original agreement of the R & M Liquidators, The Readstown Fire Department and the Village of Readstown. He stated that the funds were originally set up to go to the Fire Dept. and the Village of Readstown, But he stated that it was all given to the Fire Department as part of a “Gentleman’s Agreement”
The Clerk agreed with this except that she knew nothing of the “ Gentlemen’s Agreement”
The Clarified that the funds have to get put into the permits and licensing as a revenue, and on the Budget side it is put into the Building Maintenance for the Fire Department, to support that fund. It was discussed that the Fire department and the budget committees need to communicate the needs of the Fire Department during budget time.
The Board then discussed the Paint for the Building and the payment to Joe Roberts for Painting. Bruce Mckittrick made a motion to pay $499.96 for the paint and $800.00 for Joe Roberts, John Heal seconded the motion, Roll Call taken. All Yes, Motion carried.
The board then asked the Fire Department to contact John Heal for their building needs and Bruce Mckittrick for safety needs.
Mitch Mabb then addressed the Board and talked about their FEMA grant and Certification training.
Library: Claudia Dull stated that they are slowly getting books back, The last Saturday of every month they have a discussion on the U.F.O.s. On June 3rd at 3p.m. John Sime will discuss his book Rebel Rousers.
Discussion was made as to the size of brush piles. If the home owner hires or has someone come in to cut the trees or brush down then they are required remove the pile by themselves.
It was suggested that we look at what other municipalities do with this situation.
Bruce Mckittrick made a motion to Donate $500.00 to the Friends of Readstown, John Deal seconded the motion. Roll Call Taken. All Yes. Motion carried
Discussion was then made for repairs from the flood.
Bruce Mckittrick made a motion to accept Brockways bid on lime for the Ball Diamond, ($816.00) Ed Schaffer seconded the motion Roll Call Taken. All Yes, Motion carried.
Bruce Mckittrick made a motion to order sand through Brockway ($ 157.50) for under the swingset and in the sand box ($200.00), approved spending for wood chips for park and 6 2x10x16’ treated boards for up to ($3000.00). Ed Schaffer seconded the motion. Roll Call Taken. All Yes, Motion carried.
Bruce Mckittrick Made a motion to approve Clark Electrics bid on electrical repairs to the park ($4445.00) Ed Schaffer seconded the motion. Roll Call Taken. All Yes, Motion carried.
Bruce Mckittrick made a motion to approve spending ($139.80) on paint for the concessions stand, John Heal seconded the motion. Roll Call Taken. All Yes, Motion carried.
Bruce Mckittrick made a motion to approve spending ($2164.00) on Gravel for “J” Street, from Brockway. Ed Schaffer seconded the motion. Roll Call Taken. All Yes, Motion carried.
The Board tabled the cooler replacement for the concessions stand.
David Edgar made a motion to approve the bid from C & C landscaping to repair the sidewalk at the End of Charles Street Bridge. ($783.08) Roll Call Taken. All Yes, Motion carried.
Chad Larson signed the poppy proclamation and Bruce Mckittrick made a motion to approve a donation of $50.00 to the American Legion Auxiliary, Brian Ewing seconded the motion. Roll Call Taken. All Yes, Motion carried.
Ed Schaffer made a motion to approve Ryan Joseph Hill for an Operator’s license, Brian Ewing seconded the motion. All present, Aye. Motion carried.
Bruce Mckittrick made a motion to approve Pat’s corner bar the use of Bliss park and a picnic license for the Tractor Pull July 1, 2017. John Deal seconded the motion. All present, Aye. Motion carried.
Brian Ewing made a motion to purchase 2 new punch clocks, Ed Schaffer seconded the motion. Roll Call Taken. All Yes, Motion carried.
The Clerk gave an update and a clarification on the Municipal Building. She stated that the report in the Independent News Paper was not correct, but it was a misreading of Diane Hills notes. Repairs to the roof are being Tabled until further discussion with the Contractor.
Audit Committee: Brian Ewing made a motion to approve the paying of the bills, John Heal seconded the motion. Roll Call Taken. All Yes, Motion carried.
Utility and Public Works:
Concerns were brought up about the volume of ground water going through the sewer plant and the increase of Electrical usage.
The Board decided to look at different ways to take care of the Salt and Sand Storage.
We will make a report to the state and look at options.
Officer Gratz reported that things are getting more busy.
Bruce Mckittrick made a motion to move to closed session David Edgar seconded the motion. Roll Call Taken. All Yes, Motion carried. 8:35 p.m.
Bruce Mckittrick made a motion to return to open session, Ed Schaffer seconded the motion. Open session reconvened at 9:45 p.m.
Bruce Mckittrick made a motion to increase Officer Gratz Hours to 40 hrs. Temporarily
And Revisit this at a later, John Deal seconded the motion. Roll Call Taken. All Yes, Motion carried.
Parks, Buildings, and Grounds:
Officer Gratz reported to the board that after his discussion with the DNR, we could go ahead and burn the brush pile by the cemetery after we remove all visible garbage bags.
John Heal was requested to get estimates of materials for gating off that area to put restrictions on the use of the area.
Brian Ewing made a motion for approval of the Readstown Historical Society to go ahead with adding electrical outlets to their room in the municipal building as long as they pay for it.
Timothy Gratz asked the board if he could turn the land south west of Hwy 14 bridge into a park. Bruce Mcittrick made a motion to give him permission to make the park, Brian Ewing seconded the motion. All Present Aye, motion carried.
Clerk: no report
Bruce Mckittrick made a motion to adjourn the meeting and John Deal seconded the motion. All Present, Aye. At 9:45 the meeting Adjourned.