Board meeting minutes

10/13/2017 from 9:00am - 2:00pm

Meeting Minutes

Approved :

By           DRAFT

 


Board Meeting Minutes

October 12 2017

President Chad Larson called the meeting to order at 7:00 p.m.  Roll call showed all board members present.

Clerk confirmed proof of proper notice

Motion made by Ed Schaffer and seconded by John Heal, to approve the August 10th, 2017 regular board meeting minutes.

Audience to Citizens/Visitors

Announcements/Notices- None

EMS: Scott Wilson reported they are working on by-law revisions to allow members to run with lights and sirens.

Susan asked for approval from the Board to move 10,000.00 dollars from the EMS checking account into the EMS LGIP saving account. Bruce Mckittrick made a motion to move these funds and John Deal seconded the motion. All Present Aye, 0 Nay

Fire –Mitch Mabb reported that the Chili Supper went well. They are looking to purchase a squad. They asked the Town of Kickapoo for assistance with this. They asked the Board to raise their budget to help cover expenses. Their Steak Supper will be the 17th of November.

            Bruce Mckittrick recommended that the Fire Department turns over their accounts to the Village, that they do a spread sheet for training, calls, and meetings. The Board tabled the discussion.

LIBRARY: Claudia Dull said that the large print books are going over well.  That Ron Kinds office was represented and suggested grants for the Library. They are having another UFO meeting on October 28th, 2017 with John Sime.

NEW BUSINESS: 

A.      Lester Vondra addressed the Board to show them his program of tests and the costs for the Sewer Department.

B.      Bruce Mckittrick made a motion to set  Halloween Hours for Tuesday October 31st, 2017 at 4 p.m. to 6 p.m. John Deal seconded the motion. All present, Aye.

OLD BUSINESS:

REPORTS:

Audit Committee: authorized disbursements Ed Schaffer made a motion to approve the paying of the bills, David Edgar seconded the motion.  Roll Call Taken.   Motion carried.

Utility and Public Works: Charlie made a report on the Corrective Action Schedule from the DNR. We need to clean the reservoir by November 16th, 2017.

Ed Schaffer made a motion to have Lane Tank cleaners, clean the reservoir. Bruce Mckittrick seconded the motion. Roll Call Taken.   Motion carried.

Bruce Mckittrick made a motion to send Ben to Water systems operations Basics Classes, to pay for meals and the hotel stay. John Deal seconded the motion. Roll Call Taken.   Motion carried.

Susan presented to the Board a Draft of an agreement to lease the asphalt for the Salt and Sand Storage. She stated the changes that Mike Callaway asked for. Bruce Mckittrick made a motion to make the changes to the agreement and approve the agreement. John Deal seconded the motion. Roll Call Taken.   Motion carried.

Chad Larson brought the bids for a new public works truck to the board. Bruce Mckittrick made a motion to go with Fillback  Automotive and use the remaining amount of the grant to purchases in public works. John Deal seconded the motion, Roll Call Taken.   Motion carried.

Christmas lights were tabled to find more bids for hanging the lights.

Charlie informed the board that they put a new apron on the sander.

Police:  Presented two ordinances to the Board for review.

The Board clarified the Dumping of Brush in the Village.  If the a tree or brush is cut down within the city limits, they can have that tree or brush dumped in the Village dump area.  They cannot put them on the side of the road for the Publics Works men to remove the tree or brush.

He presented the idea of having no parking in front of the Kickapoo town shop and in front of the municipal shop. This would allow more room for entering and exiting vehicles. The board asked him to get quotes on signs and or extending the yellow no parking paint.

Parks, Buildings, and Grounds:
The Board then discussed the payment for the limestone screening in front of the concession stand in Tourist Park. No Action was taken

RV Parking at Tourist Park was redirected to the Parks department.

Village of Municipal  Building Roof was Tabled for more research

The Parks Committee recommended that we purchase No Dog Waste signs

They also suggested a reservation fee for the pavilion use. They also suggested that we move the donation box.

Bruce Mckittrick made a motion to move the annual assessment from $2.00 per lot to $10.00 per lot per year. Roll Call Taken.   Motion carried

Ed Schaffer made a motion for perpetual care from $50.00 to $200.00. Brian Ewing Seconded the motion. Roll Call Taken.  All yes, David Edgar, No. Motion carried

Ed Schaffer made a motion to allow a committee to be formed to work at regulations for a Farmers Market. Brian Ewing seconded the motion.

Clerk:

Susan explained to the Board that our Quick Books program is out dated and asked to purchase a cloud format. Brian Ewing  made a motion to go ahead with the update. Bruce Mckittrick seconded the motion. Roll Call Taken.   Motion carried

Susan asked the Board if there was any Volunteer work that could be done, for Employees from Gomacro.

Personnel: No Report

Adjournment: Bruce Mckittrick made a motion to adjourn, David Edgar seconded the motion. All Present Ayes. Motion carried. Meeting Adjourned at 8:42

Respectfully submitted,

Susan Mueller

Village Clerk/Treasurer