Meeting Minutes

12/11/2017 from 8:00am - 3:30pm

Meeting Minutes

Approved:

By           DRAFT

 


Board Meeting Minutes

December 7, 2017

President Chad Larson called the Public Hearing on the 2018 budget to order at 6:45 p.m.  He then asked if anyone present had any concerns about the 2018 budget. At 7:00 p.m. he call the public hearing to a close.

President Chad Larson then called the regular board meeting to order at 7:00 p.m.

Roll call was taken all present, with the exception of John Deal

Clerk confirmed proof of proper notice

Motion made by Bruce Mckittrick and seconded by Ed Schaffer, to approve all the November meeting minutes. All present Aye.

Audience to Citizens/Visitors Allen Erickson asked if the number of board members could be down sized to fewer members. Chad addressed the concern and mentioned that at times we have plenty of people who are willing to run and at times no one wants to, but there is a procedure involved in lowering the number of Board members.

Announcements/Notices- None

POLICE REPORT: Chief Gratz said that he was asked to help out Viroqua with” Twinkle Fest”in turn they will help out with Labor Day. No Parking signs have been installed. Winter parking notice went out.

EMS: No Report

Fire –Mitch Mabb reported that things have been slow. There steak supper went well.

LIBRARY:  Claudia Dull stated that the Library Board approved donating $150.00 for the X-mas Candy. The Board appreciated their contribution.

NEW BUSINESS: 

Ed Schaffer made a motion to approve the 2018 proposed budget Bruce Mckittrick seconded the motion. Roll Call taken All present, Yes.

Anthony Sedlak made a presentation to the Board about a Disc Golf Course for the Village of Readstown in Tourist Park. He explained the game and showed a layout of the course for the Village. He also highlighted the benefits to the Village. He explained the work that would be done. He also explained how it would be funded. He asked the board for permission to move ahead with the building of this project. Bruce Mckittrick made a motion to go ahead with the project and Brian Ewing seconded the motion.

Joe Roberts of the Zoning Commission then approached the Board. He first stated that he has been on the Board for a long time, and he was now resigning from the zoning commission.

He then presented to the board a plan for a building project from Chris Knutson. The Board Tabled any decision on these plans until more research could be done on the flood plain areas.

Ellen Clason then approached the board to ask if they would help work toward the buyout of their property that is located in the Flood plain. She explained that their property has continued to receive damage from the floods and their flood insurance has risen considerably in the last few years and will continue to rise. Diane McGinnis from Vernon County. She works with homes to buy out flood property. Diane has offered to help the Village to work at buying out this home. Brian Ewing made a motion to allow Vernon County to help with this buy out and Bruce Mckittrick seconded the motion. Roll Call was taken All present, Yes motion carried.

John Heal made a motion to have Santa on December 16, 2017 from 1-3 p.m. and provide candy along with the donation of the Library. Ed Schaffer seconded the motion. Roll Call taken and All present, Yes.

OLD BUSINESS:

John Heal explained that the bar across the roof is in place. The board still thought a cost for the heat tape for the gutters should be looked into.

REPORTS:

Audit Committee: authorized disbursements Bruce Mckittrick made a motion to approve the paying of the bills, and the bills to the end of the year.  Ed Schaffer seconded the motion.  Roll Call Taken.   Motion carried.

Utility and Public Works:  Charlie informed the board that when they cleaned the reservoir that the water had flooded Kenny Goodwin’s house. Bruce Mckittrick and Ed Schaffer checked out the drain and realized that the drain way because of a downed tree had redirected the water.  They talked about building a berm to redirect the water to the storm sewer. Discussion was tabled

Parks, Buildings, and Grounds:
Bruce Mckittrick made a motion that we purchase running gear for the Sander for $350.00, Ed Schaffer seconded the motion. Roll Call was taken All present voted Yes, with the exception of John Heal who chose to abstain from the vote.

Bruce Mckittrick made a motion to spend no more than $230.00 on the purchase of 10 stop signs, Brian Ewing seconded the motion. Roll Call taken and All present voted, Yes.

Clerk:  The Clerk informed the Board that FEMA has training class available in January in Maryland she asked the board to approve her attending the training class and to pay for meals, for the traveling time and the stay. Brian Ewing made a motion to allow Susan to take the class in Maryland. Ed seconded the motion. Roll Call taken All present voted, Yes.

Parks, Buildings, and Grounds:

Bruce Mckittrick made a motion to send one of the storm sirens donated from Fennimore for an estimate on the repairs. Ed Schaffer seconded the motion. Roll call Taken, All present voted yes. Location of the Sirens will be tabled.

Personnel:

Ed Schaffer made a motion to go to closed session at 8:30, John Heal seconded the motion. Roll call taken, All present, Yes

Bruce Mckittrick made a motion to reconvene to open session at 9:40; Ed Schaffer seconded the motion, All present, Aye.

Bruce Mckittrick made a motion that at the first of the year Charlie Strait and Susan Mueller a $0.50 raise and evaluate Chief Gratz at his anniversary date. 

Ed Schaffer made a motion to hire a Water/Sewer Clerk for 8 hrs. a week. Bruce Mckittrick seconded the motion. Roll Call Taken, All Present Yes, with the exception of David Edgar.

Bruce Mckittrick made a motion to pay Chief Gratz his  2 holiday pay. Ed Schaffer seconded the motion. Roll Call taken, All present, Yes.

Bruce Mckittrick made a motion to adjourn, Ed Schaffer seconded the motion. All Present Aye. Motion carried. Meeting Adjourned at 9:40.

Respectfully submitted,

Susan Mueller

Village Clerk/Treasurer